Location: Arlington Heights
Office: Internal Services
Department: Grants Administration and Transit Asset Management
Company Overview:
Pace is the premier suburban transit provider, safely and efficiently moving people to work, school, and other regional destinations. Pace’s family of public transportation offers affordable and environmentally responsible transit options for the residents of 274 municipalities in Cook, Will, DuPage, Kane, Lake, and McHenry counties. The backbone of Chicago’s suburbs, Pace serves tens of thousands of daily riders. One of the largest bus services in North America, Pace covers 3,677 square miles, an area nearly the size of the state of Connecticut and about 15 times the size of the City of Chicago. Pace’s innovative approach to public transportation gives the agency a national reputation as an industry leader.
Job Description:
Under the direction of the Section Manager, Grants Administration, the Grants Administrator is responsible for conducting grant administration processes, in order to successfully fund and implement Pace’s capital program and ensure compliance with grant requirements, guidelines, and regulations.
Essential Functions include:
1. Coordinates and assists with the development of grant applications made available by FTA, RTA, IDOT, CMAP, and other funding agencies.
2. Utilize Oracle system to manage grants information including entering Purchase Order (PO) and Change Order (CO) encumbrances. Track and monitor grant obligations, expenditures, expirations, and other grant and project related information to develop periodic (quarterly, etc.) reports to ensure compliance with funding agencies.
3. Assist with the review Draft Purchase Orders (POs), Draft Change Orders (COs), Purchase Requisitions, Procurement Solicitation Packages, Contract Award Recommendations and Board Budget Statements to ensure grant compliance and accuracy, verifying funding amounts and sources.
4. Utilize FTA’s Transit Award Management System (TrAMS) to complete reporting requirements, including Milestone Progress Reports (MPRs).
5. Coordinate with Procurement and other departments the compilation and communication of concurrence information required by funding agencies, such as RTA and IDOT, and FTA. Utilize eBuilder system for loading information, acquiring approvals, transmitting, tracking, and receiving.
6. Process asset disposals, and complete FTA payback tracking and submittal processes, coordinating with Fixed Assets/Accounting, Treasury, and FTA.
7. Process releases & invoices related to grant-funded projects to ensure accuracy and compliance.
8. Performs other duties as assigned.
Qualifications
Education:
Must have a bachelor’s degree in accounting, finance, business administration, or related field.
Experience:
At least one year’s experience in grants management, budgeting, accounting, finance, procurement, audit, or related field.
Essential Skills:
Must be proficient in the use of Microsoft Office Suite products, specifically Outlook, Word, and Excel. Experience with Oracle is a plus. Must have strong customer service skills and be detail-oriented. Must have excellent organizational skills and be an effective written and verbal communicator.
Work Environment:
The position is based in an office setting with standard office equipment. The typical workday is conducted over an 8-hour period and can begin as early as 7:00 am and end no later than 6:00 pm, Monday through Friday. However, the business needs of Pace may result in work schedules outside the typical hours/workdays.
This position is eligible for a hybrid schedule after a 6-month job introduction period.
Salary:
Full Salary: $56,523-118,757
Midpoint: $87,640
Starting Salary Range: $56,523-72,082
Pace provides full pay ranges so candidates can consider their growth potential.
Benefits
- Paid holidays, vacation time, and personal time off.
- Medical/Dental/Vision/AD&D/Life Insurance (including telehealth services for certain plans)
- 401(k) and 457(b) plans
- Non-contributory pension plan
- Tuition reimbursement
- Dependent tuition reimbursement
- Flexible Spending Account
- Employee Assistance Program
- Health Club Reimbursement
- Pet Insurance
- Regional Ride Pass for free transportation on Metra, CTA, and Pace.
- Public Service Loan Forgiveness
How to Apply:
Apply online at www.pacebus.com and include your resume with your application.
Pace is committed to ensuring that our career website and recruiting process are accessible to all individuals. If you encounter difficulties or limitations in using or accessing our online application, or if you require reasonable accommodations to complete this application, participate in interviews, complete any pre-employment testing, or engage in any other aspect of the employee selection process, please direct your inquiries to Devlin.collins@pacebus.com.
Pace is an Equal Opportunity/Affirmative Action Employer. It is our policy to fill vacant positions with qualified candidates without regard to race, color, sex, religion, national origin, age, gender identity, disability, or any protected categories, assuming an individual can perform the essential functions of the job with or without accommodation.
